Inviting members

Working with colleagues? Invite them to your organization, or add them to a workspace. When someone leaves, you deactivate their account.

Invite someone to the organization

An admin does this in Administration. Anyone with the Invite members permission can invite too.

1. Click your avatar in the top right and choose Administration.
2. Open People and click Invite.
3. Enter the email address and choose a role.
4. Is your colleague already in the list without an account? Pick them under Link to. Otherwise leave A new person selected.
5. Click Create link.

You get a link that works once, for 48 hours. You also see whether the email was sent. If it was not, pass on the link yourself.

Under Pending invitations you see who has not responded yet. New link creates a new link and the old one stops working. Revoke invitation ends the link right away.

You can also invite from the profile menu with Invite someone. You then choose a role that cannot do more than your own. If you cannot invite people yourself, it says Request invite instead. The admins then get a notification with your request.

Add colleagues to a workspace

1. Open a board and click Invite / n at the top. The number is how many members the workspace has.
2. Search by name, department or email address.
3. Choose the Role in the workspace: Member or Owner.
4. Click Add next to the colleague or department, or Invite next to an email address.

A colleague or department becomes a member right away. For a department, that is everyone in it now. Invite people who join the department later separately.

If you type a new email address, that person gets an invite to the organization. Once they accept it, they are a member of the workspace. You can only do this with the Invite members permission.

An owner of the workspace or an admin can add people. If the workspace has its own permissions, anyone with Invite members there can also add people as members. A viewer of the organization can become a member but stays a viewer. You can also see and manage the members on the workspace page, on the Permissions tab.

Accept an invite

1. Open the link from the invite.
2. You see which organization you were invited to and with which role.
3. New to Qyveno? Choose your name and a password of at least 10 characters.
4. Already have an account? Confirm with your password.
5. Click Accept invitation.

If two-factor authentication is on for your account, Qyveno also asks for your code. If the link no longer works, ask for a new one.

Deactivate someone

When a colleague leaves, deactivate their account. They stay in the data: items, updates and automations keep their name.

1. Go to Administration › People.
2. Open the menu next to the person and choose Deactivate.
3. If they own automations, choose who gets them under Transfer automations to, or choose Do not transfer.
4. Confirm with Deactivate.

All their sessions in this organization stop right away and they can no longer sign in here. They also leave every workspace. You can bring them back later with Reactivate. Add them to their workspaces again after that.